Get paid on time without chasing.
We automate invoicing, payment reminders, expense matching and reconciliation. Cash comes in sooner and your books stay current every day.
Where it goes wrong today.
The problems we hear most often from finance teams, and what they quietly cost.
Invoices go out late
Billing waits for the end of the month or for someone to find the time, and every day of delay is a day later you get paid.
Chasing is awkward
Reminders are sent late, inconsistently, or not at all, because nobody enjoys asking for money.
Receipts and bills pile up
Expenses sit in inboxes and wallets until someone spends an afternoon sorting them.
Month end is a scramble
Reconciling payments by hand takes days and still leaves gaps.
What we automate for you.
Built around your tools and your way of working. Start with one, add the rest when you are ready.
Invoices sent on time
Raised the moment work is done or a milestone is hit, with the right details every time.
Polite payment reminders
Friendly nudges before and after the due date, in your tone, with an easy way to pay.
Payments matched
Incoming payments reconciled against invoices as they land.
Receipts captured
Expenses read, categorised and filed from email, photo or card feed.
Supplier bills checked
Bills compared with orders and contracts before anyone approves them.
Weekly cash picture
What came in, what is due and what is late, explained in plain words.
How it runs, step by step.
Every step happens on its own. People step in only where judgement is needed.
Invoices go out on time and reminders never get forgotten.
No more month end scramble to catch up.
Duplicate payments and missed bills are caught before they happen.
What changes in practice.
An illustration of the kind of change we build. Every system is shaped around the business it runs in.
Invoices were batched at the end of each month and chased by the operations manager when time allowed. A handful were always weeks late.
Invoices now go out the day a job closes. Clients get friendly reminders around the due date, payments are matched as they land, and the manager only sees genuine disputes.
Stripe
n8n
Make
Claude
OpenAI
NotionCommon questions.
Anything else, just ask Orqen.
Will clients find automated reminders pushy?+
Not when they are done well. Reminders are polite, well timed and written in your voice, and you decide the schedule and tone.
Does this work with our accounting software?+
In most cases, yes. We connect to the tools you already use rather than asking you to switch.
Who approves payments?+
People do. The system prepares and checks, but money only moves when someone on your team approves it.
Further reading.
How to get paid faster without chasing clients yourself
Late payment is usually a process problem. Send invoices on time, automate polite reminders and reconcile payments so cash arrives without you chasing.
ReportingWeekly reports on autopilot, with context and clear flags
Set up a weekly report that pulls numbers from your existing tools, explains what changed in plain words and flags what needs attention before it costs.
Let's build your next system.
Join the 100+ businesses that run on Orqen. Every system is scoped to your business, so we start with a conversation, not a price list. Tell us what's going on and the Orqen team will come back to you personally.
hello@orqen.siYou tell us the problemIn your own words, in any language. Two minutes is plenty.
We map it with you on a callThirty minutes with the Orqen team to understand how your business really runs.
You get a clear, fixed proposalWhat we'll build, how it works for your team, and a fixed price. No surprises.